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- Mandatory for Company Directors & DIN Holders
- Avoid Deactivation of Your DIN & Late Penalty of ₹5,000
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- Secure & Expert-Assisted Filing
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Director KYC
In today’s fast-evolving corporate world, transparency and regulatory compliance are crucial for businesses. One of the essential compliance requirements is Director KYC (Know Your Customer). It will make sure about the proper verification and identification of directors of a company.
Director KYC is a mandatory process that helps the regulatory authorities in maintaining accountability, preventing fraud and ensuring corporate governance integrity. This will make sure that directors must maintain an active DIN i.e. Director Identification Number, which is a unique identifier essential for anyone who wants to hold or currently hold a directorship in a company.
Earlier it was a one-time requirement but now directors need to submit the details of their KYC i.e. Know Your Customer annually in order to update their registration and affirm their operational legitimacy.
What is Director KYC?
Director KYC is a compliance process that has been mandated by regulatory authorities. It includes the verification of identity of a company directors as well as the submission of the relevant documentation. It is crucial to make sure that individuals who hold the significant decision-making positions in companies are legitimate as well as accountable.
Director KYC has been made mandatory by regulatory bodies including MCA i.e. Ministry of Corporate Affairs in India and other global financial authorities to prevent financial crimes like money laundering, fraud, and illegal corporate activities.
Importance of Director KYC
Director KYC has a great importance including:
- Prevention of Fraud
It helps in preventing identity theft, financial fraud, and unauthorized appointments in companies. It identifies and eliminates fake or fraudulent directors in order to prevent illegal activities.
- Ensuring Accountability
With KYC, directors will be held accountable for their roles, and their credentials will be verified periodically.
- Transparency and Governance
It enhances corporate governance and transparency by making sure that only verified individuals will hold leadership roles.
- Regulatory Compliance
It is essential to fulfil statutory obligations that have been set by the government in order to maintain corporate integrity.
- Improved Credibility
KYC is crucial for directors of companies in order to gain trust among stakeholders, investors, as well as regulatory bodies.
- Deactivation of the DIN (Director Identification Number)
If your director KYC has not been completed on time, your DIN i.e. Director Identification Number will get deactivated.
Who Needs to File Director KYC?
The specific individuals who are eligible to file Director KYC are as given below:
- Individuals who hold a DIN i.e. Director Identification Number with “Approved” status, whether active or inactive
- Directors of Private Limited Companies, Public Limited Companies, LLPs i.e. Limited Liability Partnerships, OPCs i.e. One Person Companies and other registered entities
- Individuals who have an active DIN i.e. Director Identification Number, irrespective of whether they are currently associated with any company or not
- Newly appointed directors who have been obtained their DIN before the end of the financial year
Different Modes of Director KYC Filing in India
There are two different modes of filing Director KYC as per the status of the director. The two modes are as given below:
DIR-3 KYC Form
This is applicable to the directors who file their KYC for the first time or who want to update their details.
DIR-3 KYC Web-Based Form
It is available for those directors who have already completed their KYC once and only need to confirm their existing details without any changes.
Step-By-Step Process for Filing Director KYC
The process of completing director KYC includes a number of steps which are as given below:
Due Date of Filing Form Director KYC
- The due date of filing form Director KYC will be September 30th of each financial year for the directors whose DIN has been allotted as of March 31st of that specific year.
- For newly allotted DINs, directors need to complete their KYC within the specific timeframe that has been given by the MCA i.e. Ministry of Corporate Affairs.
Documents Required to Complete Director KYC
- PAN Card (for Indian Nationals)
- Passport (for foreign nationals)
- Aadhar Card (for Indian Directors)
- Address Proof like Utility Bills or Bank Statements (not older than 2 months)
- Email ID & Mobile Number of the Directors
- Recent Passport Size Photograph of Directors
- DSC i.e. Digital Signature Certificate
- Certification of CA/ CS/ CMA
- Voter ID or Driving License (as additional proof)
Consequences of Non-Compliance
Non-Compliance with Director KYC regulations may lead to the severe penalties which are as given below:
DIN Deactivation
If directors fail to complete KYC, the MCA i.e. The Ministry of Corporate Affairs will deactivate their DIN.
Penalty and Late Fees
If directors fail to complete their KYC before the due date, a hefty penalty of Rs. 5,000/- will be levied on them.
Legal Consequences
Continued non-compliance will result in further legal actions or restrictions on company operations.
Inability to Appoint as a Director
It will become difficult for the non-compliant directors to get appointed to new companies or continuing in existing roles.
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Common Errors and How to Avoid Them
Incorrect Personal Details
Just make sure that all the details including name, PAN, and date of birth must match official documents.
Mismatch in Mobile Number or Email
You have to use the same contact details that have been registered with the authorities.
Invalid Digital Signature Certificate (DSC)
Make sure that DSC i.e. Digital Signature Certificate is valid and linked to the director’s credentials.
Failure to Verify OTP
Don’t Forget to complete the OTP verification process in order to avoid submission failures.
Non-Certification of Documents
Just remember to get the form certified by a professional CA, CS, or CMA in order to prevent rejections.
How Can We Help?
Document Preparation & Verification
We will make sure that all documents are in order before filing.
Filing Assistance
We will help in completion and submission of the KYC form precisely.
Digital Signature Support
We will help directors in obtaining and updating their DSC.
Compliance Tracking
Post-Filing Support
Why Choose Us?
- Expert Compliance Team
Our experienced professionals will guide you throughout the process.
- Timely Filing & Error-Free Processing
We will make sure about the compliance before deadlines.
- Affordable & Transparent Pricing
We will offer you cost-effective services without any hidden charges.
- Dedicated Support
You will get out round-the-clock expert assistance for all compliance queries.
