How to File ROC Returns for Annual General Meetings in 2025

ROC Filing

In India, there are duties that come with running a private limited company. It is very important to hold an Annual General Meeting (AGM) and file the necessary paperwork with the Registrar of Companies (ROC). This blog is for you if you want to know how to handle ROC filing for AGM in 2025 without stress or fines.

If you want to stay out of trouble as a founder, whether this is your first time or your business is growing, you need to know about MCA Annual Filing and ROC Compliance AGM. Let’s make it easy to understand.

Why it’s important to have ROC Filing AGM

If your business has had a full fiscal year, you must hold an annual general meeting and file the necessary returns with the MCA. This process is known as ROC Filing AGM or AGM ROC Filing.

If you skip or delay these filings required by the MCA, you could face heavy fines, legal notices, or even being removed as a director. For that reason, keeping up with ROC for AGM is very important for company filing 2025.

What does MCA Annual Filing mean?

MCA Annual filing means that your company has to send in forms like AOC-4 and MGT-7 every year after its AGM as part of its compliance. As part of the ROC Compliance AGM process, these forms need to be sent to the Ministry of Corporate Affairs (MCA).

Important Parts of the ROC Filing AGM:

  • AOC-4: Filing of financial statements
  • MGT-7: Filing an annual return
  • ADT-1: Filing for auditor appointments (if they change)

All of these are required by the MCA every year and help the government keep an eye on your business’s finances and make sure it follows the rules.

When should the 2025 AGM take place?

Per the Companies Act, your first AGM must happen no more than nine months after the end of your first financial year. If the business is already up and running, the AGM needs to happen within 6 months of the end of the financial year, which means it should happen by September 30, 2025.

After the AGM, the ROC filing AGM should happen soon after.

Important Dates for the ROC Compliance AGM

Here are the dates you need to mark on your calendar for company filing 2025:

  • Date of Form Due (AGM was on September 30, 2025)
  • AOC-4: Sending in financial documents
  • October 30, 2025 (30 days before AGM)
  • MGT-7 The company’s annual report is due on November 29, 2025, which is 60 days after the AGM.
  • ADT-1: Appointment with auditor (if needed)
  • October 14, 2025 (15 days before AGM)

If you miss these deadlines, you will be punished by the ROC Compliance AGM.

How to File a ROC Form Step by Step

Let’s make it easy for you to file your ROC. For MCA annual filing, just follow this step-by-step list:

1. Finish up your AGM information

If you have an annual general meeting, make sure it is run the right way. Write down everything that was talked about, agreed upon financially, and decided upon.

2. Finish making the audited financial statements

A chartered accountant should look over your business’s finances. Among these are:

  • Balance Sheet
  • Account for profit and loss
  • Notes to accounts
  • Report of the auditor

You need these for your AOC-4 submission.

3. Fill out Form AOC-4 (within 30 days of the AGM)

  • Check in to the MCA site
  • Fill out the AOC-4 form with information about the financial statements of your business.
  • Include the auditor’s report and the board’s decisions.
  • Sign digitally with DSC and send

To file for ROC, this is the first and most important thing you need to do.

4. Fill out Form MGT-7 (10 days after AGM).

  • This form keeps track of information about the company’s structure, directors, and shareholders.
  • Fill out and send through the MCA portal
  • Include the necessary papers, such as a list of shareholders and signed Board reports.

5. Fill out Form ADT-1 (If an auditor was hired or rehired).

  • This only needs to be done if the company auditor was changed or reappointed at the AGM.
  • 15 days after the AGM to file.

All of these things must be in the AGM ROC filing in order for the company to be in compliance with the MCA in 2025.

What Not to Do When Filing a ROC AGM

A lot of businesses get fined for making simple mistakes when they file their MCA annual report. Keep an eye out for these things:

  • Having to file after the due date
  • Not attending any AGM at all
  • using DSCs that have expired to sign documents
  • Financial statements that have wrong or missing data
  • Not keeping director or auditor information up to date

By not making these mistakes, you can help the ROC Compliance AGM go smoothly.

Costs for missing or being late to a ROC AGM filing

It can cost your business money and get you in trouble with the law if you miss deadlines for ROC for AGM. This is what might happen:

  • ₹100 per day for each form: Due dates for AOC-4 and MGT-7 can be as late as you want to pay fees.
  • Director disqualification: after repeated failure to follow the rules
  • Company strike-off: In the worst cases of not filing,
  • Notices of law from MCA

Because of these MCA fines, every company needs to make sure they file their ROC and AGM on time.

How to Stay Ahead When Filing Your Business in 2025

Here are some smart ways to make sure you don’t file your MCA late in 2025:

Set alerts for your calendar

Be sure to mark your calendar for the dates of the MCA annual filing. Make use of tools like Google Calendar or software for compliance.

Hire a Pro

Get a CA or CS who knows how to file an AGM ROC. It helps a lot if you’re a new or startup business.

Get new DSCs. 

Digital Signature Certificates (DSCs) must be used for all ROC filings early. Before the ROC Filing AGM date, make sure yours is still valid.

Keep track of your finances.

You still need to follow MCA compliance even if your business isn’t making money. Tax mistakes can be avoided by keeping good records.

Last Words: Do Not Ignore ROC Getting an AGM in 2025

ROC in 2025 Not only is filing an AGM the law, but it’s also the right thing to do to protect your business’s reputation, avoid MCA penalties, and keep your loan, tender, or partnership options open.

You can easily and confidently file your company ROC in 2025 if you know the steps of AGM ROC filing, keep track of the MCA annual filing dates, and get professional help when you need it. 

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